Minority Health Archive

Frequently Asked Questions

What is the Minority Health Archive?

The Minority Health Archive, created in collaboration with the Center for Minority Health and the University Library System at the University of Pittsburgh , is an online repository of various print and/or electronic media related to the health of the four nationally recognized racial groups (Blacks/African Americans, Native Americans, Hispanics/Latinos, and Asian Americans/Pacific Islanders). The Minority Health Archive provides the opportunity to not only research and gather various documents in a variety of subject areas, but also a resource to deposit other related materials not already posted to the archive.

Who has access to the Minority Health Archive?

Anyone can access the information in the archive. However, registration is required if one wants to submit resources to be posted to the archive, or receive automatic e-mails notifying you of new content in the Archive. To register, from the home page, http://minority-health.pitt.edu, click on the Register link in the top menu bar. Follow the instructions to fill out the online registration form. You will receive a confirmation e-mail with a link to follow in order to finalize the registration process.

What kind of information can be included in the Archive?

Materials submitted to the Minority Health Archive must deal with or relate to the health of the minority racial/ethnic groups in the United States (Black/African American, Native American, Native Hawaiian, Latino/Hispanic, and Asian American/Pacific Islander). The materials submitted can be about the general health, current research involving, or health disparities among any of these particular groups as well as materials related to the major contributors and contributions to the field of minority health.


Materials can include journal articles, web-based materials, government documents, books, book chapters, conference proceedings, conference papers, course outlines, events/presentations, images, pre-prints, theses/dissertations, and other materials relevant to our goal.

Can I submit an article or other document to the Archive? If so, how?

Yes any registered user can submit new documents to the Archive . In order to post a resource, registration is required. To register, from the home page, http://minority-health.pitt.edu, click on the Register link in the top menu bar. Follow the instructions to fill out the online registration form. You will receive a confirmation e-mail with a link to follow in order to finalize the registration process.


To post a resource to the archive, click on the Registered Users Area link. A window will open prompting you to sign in with a user name and password. If you have not already registered, click on Cancel and then click on the Register link on the main page. Follow steps mentioned above. Once you have signed in, you will be taken to your user area homepage, which is denoted with your name at the top of the page. Several item s appear in your workspace. All links have descriptions below them for you to understand each purpose. You will also find a blank box entitled , Documents in your Workspace, with several buttons below it. This box holds all of the documents that you are working on, but have not submit ted. Below the Documents in your Workspace box, there is a section called Pending Items. In this area, those documents that you have submitted for approval will appear here until they has been approved or denied.


To begin posting a new resource, click the New button. You will then be asked to choose the type of media you are posting. Most are self explanatory, but Journal (Paginated) is the form for journal articles. If the choices available do not best describe the type of media you want to post choose Other. Each type presents a form specific to citation format for that type of media. All have a specific set of required information needed in order to proceed. If you find that you do not have any of the required information, try Other. Other offers all the options for a ll of the forms with less required information. Once you have chosen a type, then click the Next button. (Note: If you start a new deposit and then cancel, the deposit will appear in your Documents in your Workspace box as Untitled with a number (i.e., Untitled 134). You can choose t o reuse it by highlighting the Untitled document and then clicking Edit or you can delete it by highlighting the Untitled document and clicking delete.) After you click the Next button, you will be taken to the Bibliographic Information page. Follow directions and be sure to complete all required fields indicated with a red asterisk (*). When you have completed this form, then click the Next button.


The following page is the Document Information page. Here choose the type of electronic format of your document/resource. For Word or any other standard text documents choose ASCII. You may also offer an additional brief description of the format in the text box below the choices. Th en click the Next button. You will then be taken to the Document File Upload page. There, choose what method you would like to use to upload, and then choose how many uploads you will be making. (Typically, there will only be one uploaded file.) Once you have indicated the method and the number to upload, click the Upload button.


The following page will be Document File Upload. Here it will show you what you have just uploaded and allow you to upload another document. You are also able to preview what you uploaded before proceeding to the next step. If all is correct and you are finished, then click the Finished button. Now you will be taken to the Document Storage Formats page which will show you what format of the document you just uploaded and h ow many. Here you may again add a document or continue by clicking the Next button.


The final step in the process of submitting a document or resource is to verify all the information in the deposit you just made. You will see two versions of how your deposit will appear. The first version (in a gray box) is how it will appear in the archive upon approval. The second version is how it will appear to the editorial staff. Double check your deposit for grammatical errors and missing information. If you need to make any changes just click the Back button until you reach the page that you need to make the edit. If you want to wait to make your deposit, click the Deposit EPrint Later button. This button will place the deposit in your workspace for later action. If all is complete and you a re ready to submit, click the Deposit EPrint Now button. This will take you to a Thank You page which gives you a brief description of the approval process. From this page there is a link that will take you back to your workspace.


For materials that have been submitted for posting to the archive, there may be a 2-3 week evaluation period to verify permissions related to the source before posting to the archive.

Is the Minority Health Archive a searchable database?

Yes.


To Search From the home page http://minority-health.pitt.edu, choose any of the hyperlinks indicating Sear ch. You may perform either a simple or advanced search. The simple search allows you to search by title/keyword, author(s)/editor(s), or year. The advanced search allows you to search the same categories as simple search as well as by subject, Eprint Type (book, journal (paginated)-journal article, conference proceedings, etc), conference, department, and publication. You can also choose how you want the result to appear by using the drop down menu.


To Browse From the home page http://minority-health.pitt.edu, choose any of the hyperlinks indicating Browse. One may browse by subject (i.e., research, health, etc), by year, or the Pioneer Collections. Just click on the links that are of interest to you. You can also choose how you want the result to appear by using the drop down menu. (The Pioneer Collection, which will recognize major pioneers in the field of minority health, is currently under development; therefore no information is available on any of these links. We expect for this to be fully open by Summer 2006.)

How do I search for a particular author, topic, or journal?

From the home page http://minority-health.pitt.edu, choose any of the hyperlinks indicating Sear ch. You may perform either a simple or advanced search. The simple search allows you to search by title/keyword, author(s)/editor(s), or year. The advanced search allows you to search the same categories as simple search as well as by subject, Eprint Type (book, journal (paginated)-journal article, conference proceedings, etc), conference, department, and publication. You can also choose how you want the result to appear b y using the drop down menu.

What kinds of information can I submit to the archive?

Materials submitted to the Minority Health Archive must deal with or relate to the health of the minority racial/ethnic groups in the United States (Black/African American, Native American, Native Hawaiian, Latino/Hispanic, and Asian American/Pacific Islander). The materials submitted can be about the general health, current research involving, or health disparities among any of these particular groups as well as materials related to the major contributors and contributions to the field of minority health.


Materials can include journal articles, web-based materials, government documents, books, book chapters, conference proceedings, conference papers, course outlines, events/presentations, images, pre-prints, theses/dissertations, and other materials relevant to our goal.

How does the archive differ from a journal?

A journal publishes material that has passed scrutiny by referees and has been edited by the editorial staff to bring it to the journal standards. The archive does not referee postings and does not edit them. The archive merely filters minimally to assure relevance to philosophy of science.


May we submit material to the archive that has appeared elsewhere? The archive does not require or expect that material has not appeared elsewhere. However, if it has appeared elsewhere, the author must determine whether copyright was transferred from the author and whether the copyright agreement allows posting on the archive. While we do not object to duplication, the other source may.

Do I lose copyright privileges when I submit a document to the archive?

No. Works contributed to the archive remain fully protected by US and other copyright laws. Under US copyright law, your work is under copyright protection the moment it is created and fixed in a tangible form. Even though the copyright for your work may not be registered, you are encouraged to assert your copyright on the title page of your work. For more information, see http://www.copyright.gov.

Will posting on the archive affect subsequent attempts to publish in a journal?

This is a matter for the individual journals to decide. These policies are in flux with the trend towards greater tolerance.

If I post a preprint on the archive and then publish it in a journal or volume, can I leave the preprint on the archive?

Individual journal policies vary on this question. Whatever the policy, the authoritative document is the copyright agreement you sign with the publisher. If that agreement requires you to remove the posted preprint, you should by notifying us at minority-health@library.pitt.edu.

May I remove a preprint once it is posted?

Yes. Papers can be removed. Unfortunately the archive does not allow you to remove papers automatically. Removal is initiated with a removal request, accessible through the links "Deposit Papers" --> "Review your documents in the archive". Archive staff will then remove the paper as quickly as possible, typically within one business day. All requests for removal will be honored, although we encourage you to leave preprints posted for stability of the archive's contents.

Is there any special connection between the archive and any other journals?

The archive is sponsored solely by the University of Pittsburgh Center for Minority Health, which is an academic center in the Graduate School of Public Health. The archive is not affiliated with any journal.

How long does it take after a preprint is deposited with the archive for the preprint to become available to the public?

Allow until the end of the next business day following the day the deposit is made. When a preprint is deposited, it immediately gets sent to our "submission buffer" where a staff member does a quick routine check of the preprint's suitability for Minority Health Archive. The paper i s then publicly accessible via a search, though it may not appear immediately in the "browse tree" which is updated routinely.

Can I link to the Minority Health Archive from my Website?

Yes, we encourage linkages to our site. Use this URL for the link: http://minority-health.pitt.edu