Minority Health Archive

Repository Policies

Metadata Policy

for information describing items in the repository
  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided:
    • the OAI Identifier or a link to the original metadata record are given
    • the repository is mentioned

Data Policy

for full-text and other full data items
  1. Access to some or all full items is controlled.
  2. No full-item re-use policy defined. Assume no rights at all have been granted.

Content Policy

for types of document & data set held
  1. This is a multi-institution subject-based repository.
  2. Subject Specialities:
    • Social Sciences General
    • Health and Medicine
    • Education
    • Law and Politics
  3. The repository is restricted to:
    • Journal articles
    • Bibliographic references
    • Conference and workshop papers
    • Theses and dissertations
    • Unpublished reports and working papers
    • Books, chapters and sections
    • Learning Objects
    • Multimedia and audio-visual materials
    • Other special item types
  4. Deposited items may include:
    • working drafts
    • submitted versions (as sent to journals for peer-review)
    • accepted versions (author's final peer-reviewed drafts)
    • published versions (publisher-created files)
  5. Items are individually tagged with:
    • their version type and date.
    • their peer-review status.
    • their publication status.

Submission Policy

concerning depositors, quality & copyright
  1. Items may only be deposited by accredited members of the archive
  2. Authors may only submit their own work for archiving.
  3. Eligible depositors must deposit bibliographic metadata for all their publications.
  4. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of the repository, valid layout & format, and the exclusion of spam
  5. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  6. Items may not be deposited until any publishers' or funders' embargo period has expired.
  7. Any copyright violations are entirely the responsibility of the authors/depositors.
  8. If the repository receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. No retention period defined.
  2. No functional specification policy has been defined.
  3. The repository regularly backs up its files according to current best practice.
  4. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
  5. Withdrawn items are not deleted per se, but are removed from public view.
  6. Withdrawn items' identifiers/URLs are retained indefinitely.
  7. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
  8. Changes to deposited items are not permitted.
  9. If necessary, an updated version may be deposited.
    • There will be links between earlier and later versions, with the most recent version clearly identified.
  10. No closure policy defined.